What does Khatabook do?

Khatabook is a popular Indian app that turns the paper bahi khata into a digital ledger. Shopkeepers record credit and payment entries per customer, and the app tracks running balances and can send payment reminders. It focuses on the udhaar ledger rather than full GST invoicing. See its official site for current features.

What should a Khatabook alternative include?

Look for a clean party-wise ledger, credit and payment entries, automatic running balances, payment reminders over WhatsApp or SMS, and data backup. If you also raise GST bills, an app that combines khata with invoicing saves you from running two separate tools. Confirm current features on each app's website before choosing.

Is a digital khata safe compared with a paper book?

A cloud-based khata is generally safer than a paper book because it is backed up automatically and cannot be lost, torn or damaged. You should still protect access with a screen lock or app PIN and keep your login private. IndiaCRM stores your ledger in the cloud so it survives a lost or changed phone.

Can I send payment reminders to customers?

Yes. Digital khata apps let you send a reminder with the outstanding amount, usually over WhatsApp or SMS. This is more effective and less awkward than asking in person. IndiaCRM lets you share a customer's balance and a polite reminder so you collect your udhaar faster without a difficult conversation.

Do I need billing as well as khata?

It depends. If you only track credit given to regular customers, a pure khata app is enough. If you also issue GST invoices, keeping khata and billing in one app means an unpaid invoice flows straight into the customer's ledger. IndiaCRM combines both, so a credit sale becomes a khata entry automatically.

Khatabook Alternatives: Digital Khata & Udhaar Apps (2026)

If you keep a bahi khata for customers who buy on udhaar, a digital khata app replaces that paper book with a ledger on your phone. People looking for a Khatabook alternative usually want the same simplicity with a little more, often GST billing in the same place. This guide explains what Khatabook does, what a good khata app should offer, and how IndiaCRM brings khata and billing together for free. It sticks to facts and a fair checklist, with no invented details about any other app.

What Khatabook does

Khatabook is a widely used Indian app that digitises the traditional udhaar ledger. For each customer you record what they took on credit and what they paid, and the app keeps a running balance so you always know the outstanding amount. It can send reminders and gives you a clear history per party. Its strength is the ledger itself, which is why so many kirana stores, dairies and small traders adopted it. If your only need is tracking credit, that focus is genuinely useful.

What to look for in a khata and udhaar app

Party-wise ledger: a separate running account for every customer and supplier.
Credit and payment entries: quick to add, with the balance updating instantly.
Reminders: polite payment nudges over WhatsApp or SMS so you collect faster.
Backup and safety: cloud storage so a lost phone does not lose your records, plus an app lock.
Reports: total receivables, total payables and a customer statement you can share.
Billing link: whether an unpaid invoice can flow into the customer's ledger automatically.

Where IndiaCRM fits

IndiaCRM includes a digital khata alongside GST billing, inventory and CRM in one free app. When you make a credit sale, it can become both an invoice and a khata entry, so the customer's outstanding balance stays accurate without double entry. You get party statements, reminders you can share on WhatsApp, and automatic cloud backup. If you only ever record udhaar and never raise bills, a pure ledger app may be all you need. If your credit sales and your invoices are the same transactions, keeping them in one app removes a lot of repeated work.

Try the free IndiaCRM app

IndiaCRM does GST billing, khata, inventory and CRM in one free app for iPhone and Android, no per-user fees. Download the app or start free.

Khata plus billing, compared honestly

The useful comparison is not about price, which changes, but about how much of your daily cycle each app covers. A ledger-only app is lighter and focused. An all-in-one covers billing too but asks you to learn a little more. Judge it against your own routine:

Moving from a paper book or another app

Start by entering your current outstanding balances as opening entries for each customer, so the app matches your book on day one. Do not try to re-enter years of history. Just capture where each party stands today, then record new credit and payments going forward. Keep the paper book for a month as a safety net while you build trust in the digital version. Within a few weeks the app becomes the single source of truth for who owes you, and you can retire the register.

Related guides

Vyapar alternatives if you want billing-first apps compared.
myBillBook alternatives for another billing option reviewed fairly.
Best GST billing software to add invoicing to your khata.
GST billing software and the IndiaCRM mobile app to see it in action.

A digital khata is one of the simplest upgrades a small shop can make. Whether you pick a focused ledger app or an all-in-one, the goal is the same: never lose track of your money again, and collect it a little sooner. You can start a free IndiaCRM account and keep your khata and billing in one place.

Brand names mentioned here are trademarks of their respective owners and are used only for comparison and identification. Details about other products change over time, so verify current features and pricing on the official websites before you decide.